Glossary

A

 
Additional Pages in Passport See Passport, Additional Pages
Alien Registration Card See Green Card
Ambassador The Ambassador is the chief diplomatic officer in an embassy and the duly empowered representative of one country to another nation.
Apostille An Apostille is an official state-issued stamp or attachment to any public or private document that makes the document legal for use in any country that has signed the Hague Convention on Documents.
ARC See Green Card
Authentication An Authentication is a federal or state Secretary of State-issued stamp or attachment to any document that verifies the genuineness of the signatures on the document.
Authorization Note See Passport Authorization Note

B

 
Biometric Passport A "Biometric Passport" carries biometric details, such as fingerprints or face recognition data, on a microchip within the passport itself.
Birth Certificate, Certified See Certified Birth Certificate
Business Cover Letter A Business Cover Letter is a formal letter of introduction from a visa applicants company to the government of the issuing country. Business Cover Letters must be on company letterhead, must be signed by someone in authority other than the applicant, and they must include guarantee that the company will pay the applicants expenses, among other requirements.
Business Visa See Visa, Business

C

 
CDC See Centers for Disease Control
Centers for Disease Control Centers for Disease Control is the branch of the U.S. Government that issues official health advisories for travel to other nations, among other things.
Certified Birth Certificate A Certified Birth Certificate in this context is an official copy of a birth certificate issued by a municipality (local government) or school.
Certified Marriage Certificate See Marriage Certificate, Certified
Check Writing Fee See Fee,Check Writing
Child's Passport See Passport, Child's
Cholera Cholera is a bacterial infection of the intestine that transmitted by food and water and produces symptoms that include profuse diarrhea, vomiting, and leg cramps. Cholera is found primarily in poorer parts of Africa, South America, Central America, Southeast Asia, parts of Eastern Europe, and the Indian subcontinent.
Consul The Consul is the chief diplomatic officer in a consulate.
Consular Passport & Visa Division Consular Passport & Visa Division, Ministry of External Affairs, Government of India with the Regional Passport Offices is responsible for issuing the passports to Indian citizens.
Consular Fee See Fee,Consular
Consulate A Consulate is any authorized diplomatic office of country other than an embassy that is located within another country. A primary function of a consulate is the issuance of visas.
Cover Letter See Business Cover Letter
Customs In general, Indian Customs is the government department that controls the flow of goods across a country's borders.

D

 
Driving Permit, International An International Driving Permit (IDP) is a form of global license to drive an automobile that is recognized in most countries around the world. Holders of International Driving Permits may drive automobiles legally within any country that honors the documents without obtaining local drivers license from that country.
Duration Duration refers to the maximum stay in a country that is permitted on a visa.

E

 
ECR Certain passports are categorised Emigration Check Required and the holders needs a special clearance before seeking employment abroad.
ECNR Most Indian passports are categorised ECNR, which stands for Emigration Check Not Required.
Electronic Travel Authority Electronic Travel Authority is the name of the electronic visas issued by the Government of Australia.
Electronic Visa See Visa, Electronic
Embassy The Embassy of one country is that country’s main diplomatic office that is physically located in another nation. Embassies are typically located only in national capital cities; most embassies in India are in New Delhi.
Entries, Number of See Number of Entries
ETA See Electronic Travel Authority
Extension of Passport See Passport, Extension

F

 
Fee, Consular A Consular Fee is any fee charged by an embassy,consulate, or other diplomatic representative for issuance of a visa or passport or for the provision of other official service. Consular fees are subject to change without notice.
Fee, Government A Government Fee is any fee charged by any government for the issuance of a passport, visa, or other documents or for the performance of other governmental or official services.
Finger Scanner A "Finger Scanner" machine quickly and easily takes a traveler's fingerprints upon arrival and exit from the U.S. without using ink. One places their index fingers on a glass plate that electronically captures their fingerprints.
First-time Passport See Passport, First-time
Flight Itinerary Flight Itinerary in the context of visas and passports is official confirmation of international travel reservations that is issued by a travel agency, airline, or travel reservation system.
Foreign Ministry Foreign Ministry is a general term for the branch of government of any country that oversees diplomatic activities including the approval of foreign visitors. Other names for Foreign Ministry include Ministry of Foreign Affairs, Department of State, and Department of the Exterior.
FRRO Foreigners Regional Registration Office, where foreigners must register if they wish to stay in India for 180 days or more.

G

 
Government Fee See Fee,Government
Green Card An Alien Registration Card, ARC, or Green Card is an identification issued by the U.S. Citizenship and Immigration Services to non-U.S. citizens who have been granted the right to live and work in the U.S. permanently. Green cards are so-named because they were originally green in color.

H

 
Hepatitis A Hepatitis A is a generally non-life threatening disease that is transmitted through contaminated food and drink and causes flu-like symptoms after a two-week incubation period. Hepatitis A is considered by many to be the most frequently encountered disease that can be prevented by vaccine, as it is found in approximately one-half of the world.
Hepatitis B Hepatitis B is a serious disease that can cause liver failure and liver cancer, spread through the exchange of bodily fluid,primarily through sexual intercourse with infected partners, unscreened blood transfusions, and through usage of an infected needle. Hepatitis B is found throughout the world, but the highest risk areas are tropical areas of Africa and South America, Southeast Asia, the Middle East, Haiti, and the Dominican Republic.
Honorary Consulate An Honorary Consulate is a diplomatic representative of country that has limited authority to act on behalf of the country. Honorary consulates sometimes have the authority to issue visas.

I

 
I-94 Card An I-94 Card is a small white card issued by U.S. Immigration to be retained in the passport for the duration of the visit to the U.S.to record the dates of entry and exit of all non-U.S. citizens. Except for permanent residents of the U.S.,I-94 Cards list the date by which the holder must exit the U.S., andI-94 Cards are surrendered to the airline, other transportation company, or Immigration upon exit.
Immigration In general, Immigration is the government department that controls the flow of people across a country’s borders.
Information Page(s) of Passport See Passport, Information Page(s)
International Driving Permit See Driving Permit, International
Invitation An Invitation in the context of visas is a formal letter,fax, telex, or other document issued by an individual, company, or government ministry in a country inviting a particular person or group of people to visit that country. Invitations are required by some countries before a visa will be granted, and the required format and protocol varies from one country to the next.
Itinerary See Flight Itinerary

L

 
Legalisation A Legalisation is a process by which a document is certified as genuine by the Government of India destination country's Embassy for use in that country.

M

 
Machine Readable Passport A "Machine Readable Passport" has biographical data entered onto the data page according to international specifications.
Malaria Malaria is a parasitic disease that is transmitted by the Anopheles mosquito found in 90 tropical and sub-tropical countries and causing flu-like symptoms, such as fever, chills, headache, and muscle ache after an incubation period of one week or more after being bitten.
Marriage Certificate A Marriage Certificate is an official document that records the event of marriage.
Marriage Certificate, Certified A Certified Marriage Certificate is copy of a Marriage Certificate that has been issued by a state or local government.
Marriage License A Marriage License is an official document that grants permission for a couple to be married, but it is not proof of marriage.
Ministry of External Affairs (MEA) The Ministry of External Affairs is the branch of the government that deals with foreign relations and diplomacy. MEA operates the Passport and Visa Division, which issues passports to Indian citizens, and all Indian embassies, high commissions and consulates in other countries,which provide services to traveling Indian citizens and issue visas for foreigners who wish to visit India.
Multiple Entry Visa See Visa, Multiple Entry

N

 
Number of Entries Number of Entries refers to the maximum allowable times that a visa holder can enter that country during the validity of the visa before having to obtain a new visa.

P

 
Pages See Passport, Additional Pages
Passport A Passport is a document that a country issues to its citizens for the purpose of facilitating international travel.
Passport Office See Consular Passport & Visa Division, Ministry of External Affairs, Government of India.
Passport Size and Quality Photographs See Photos, Passport Size and Quality
Passport, Additional Pages Additional Pages in Passport describes the process through which additional pages can be affixed into a passport that is filled with visas and airport stamps. Pages can be added to most Indian passports several times.
Passport, Child's In India,both parents must apply on behalf of any child under the age of 18.
Passport, Extension A Passport Extension is the process of lengthening the validity of a passport.
Passport, First-time For Indian citizens, First-time Passport describes the passport application process for those who have never had a passport before,those who have lost their passport, and those who still have their passport but it was issued more than fifteen years in the past or it was issued when the holder was under 16 years of age.
Passport, Information Page(s) Passport Information Page(s) refers to the page or page sin any passport that contain the passport number, passport issuance and expiration dates, along with the passport holders name and place and date of birth. Any amendments to a passport, such as a name change or extension of validity, are also passport information pages. On U.S. passports, the information page is usually the inside front cover.
Passport, Renewal A Passport Renewal is the term for the issuance of a new passport through a simplified process that uses the applicants existing passport as the evidence of citizenship. For the renewal of a Indian passport, the previous passport must be submitted with the application, must have been issued within the past fifteen years, and must have been issued when the applicant was 16 years of age or older.
Passport, Second A Second Passport is an option available to Indian citizens to obtain a valid passport in the exact same name but with different passport number. Second Passports are generally issued only to travelers who can document the need due to very frequent travel or other reasons.
Personal Appearance Personal Appearance in visa and passport processing means that the applicant is required to visit the embassy, consulate, or government office in order for the document to be issued. Personal appearances may be required just to verify the applicants identity, or they may include a formal interview. In some cases, an applicant may be required to make a personal appearance at a consulate in order to submit an application or pick-up a completed document, but not both.
Photos, Passport Size and Quality Passport Size and Quality Photographs is the term for Polaroid-type photographs that are approximately 2 inches square and features a white or off-white background. These photographs can usually be either color or black and white, and they may be required in support of applications for visas, passports, and other types of travel documents.
P.O.E. Protector of Emigrants (POE), Ministry of Overseas Indian Affairs.
Processing Time Processing Time is the number of business days that it takes to complete the cycle to obtain a visa, passport, or other document.
Proof of Citizenship Proof of Citizenship is any document that unequivocally proves the country of a persons citizenship. Acceptable proof of Indian citizenship includes a certified birth certificate showing birth in India or availed or an expired Indian passport.

R

 
Refugee Travel Document A Refugee Travel Document is a passport-like document that permits a non-Indian citizen who has obtained refugee or asylum status in India to travel to other countries. Those who wish to travel on refugee travel documents usually must obtain visas for every destination country, and any required visas will be issued in the re-entry permits.
Renewal of Passport See Passport, Renewal
Residence Visa See Visa, Residence

S

 
Schengen Visa See Visa, Schengen
Second Passport See Passport, Second
Single Entry Visa See Visa, Single Entry

T

 
Tourist Visa See Visa, Tourist
Travel Document A Travel Document in this context is any document issued by or under the authority of any government body for the purpose of facilitating international travel.
Travel Insurance An insurance policy covering the travellor against medical and some other exigencies when travelling.
Typhoid Typhoid is a bacterial infection transmitted by food and drink that causes fever, chills, headaches, and stomach pains. Typhoid is common to most parts of the world, except in industrialized regions such as the United States, Canada, Western Europe, Australia, and Japan.

U

 
U.S. Re-Entry Permit A U.S. Re-entry Permit is a document similar to a passport that allows non-U.S. citizens who are permanent residents of the U.S. to travel to other countries and return to the U.S. Those who wish to travel on U.S. re-entry permits usually must obtain visas for every destination country, and any required visas will be issued in the re-entry permits. Re-entry permits are often obtained by immigrants to the U.S. who cannot or chose not to obtain new passports from their home country.
U.S. Visit "U.S.-VISIT" is a program by which all foreigners who are traveling to the U.S. on a visa must have fingerprints and pictures taken upon arrival into and exit from the U.S.

V

 
Vaccination Certificate A Vaccination Certificate is an official confirmation that a person has received a vaccination for Yellow Fever, with the confirmation being a doctors signature on an official yellow card that is issued under the authority of the World Health Organization.
Validity Validity refers to the amount of time before a travel document expires.
Visa A Visa is a stamp or certificate issued by one country that indicates that a person has been examined by diplomatic officials of that country and has been granted permission to enter the country subject to approval by officials at the border. A visa is not a guarantee that any visitor will be admitted to a country, as immigration officials at the border or airport always have the final authority.
Visa, Humanitarian A "Humanitarian Visa" is a visa that is often granted to individuals who are traveling on behalf of relief organizations, and who cannot wait for the usual processing timeframe because of the nature of the emergency to which they are responding.
Visa, Transit A "Transit Visa" is a visa that allows the holder to travel through a country for a short time period (such as with an airline layover), while on their way to their ultimate destination.
Visa, Business A Business Visa is a special type of visa that is issued to travelers who intend to visit a country for the purpose of commercial meetings, discussions, negotiations, and similar activities for a limited period of time. Business visas are usually insufficient for travelers who will undertake work or temporary work assignments in a country.
Visa, Electronic An Electronic Visa is a visa that is recorded in a computer system instead of being issued in a passport.
Visa, Multiple Entry A Multiple Entry Visa is a visa that allows the holder to visit a country an unlimited number of times as long as the visa remains valid.
Visa, Residence A Residence Visa is a special type of visa that allows a person to reside in a country for a limited period of time but not to work. Residence visas are typically issued to the spouse and children of someone who receives a work visa.
Visa, Schengen The Schengen Visa is a common visa that is honored by certain members of the European Community, namely Austria, Belgium, Denmark, Finland, France, Germany, Greece, Iceland, Italy, Luxembourg, Netherlands, Norway, Portugal, Spain, and Sweden.
Visa, Single Entry A Single Entry Visa is a visa that allows the holder to visit a country only one time before needing a new visa.
Visa, Student A Student Visa is a visa that allows the holder to visit a country to study for a limited period of time.
Visa, Tourist A Tourist Visa is a special type of visa that is issued to travelers who intend to visit a country entirely for touring purposes or to visit friends and family for a limited period of time.
Visa, Work Any of a variety of documents generally issued by the destinations consulate that gives you a strictly limited right of employment in a specific country.

W

 
Work Permit Any of a variety of documents generally issued by the destinations consulate that gives you a strictly limited right of employment in that country. Depending on the country, the work permit may be the final step in the work authorization process, or it may be used to secure a work visa.
Work Visa See Visa, Work